Planning Documents

Upon your request form being deemed eligible, the following language can be included in your activity's advertising: 

This event is eligible for nursing continuing professional development (NCPD) contact hours; however, the number of hours is yet to be determined.    

Vanderbilt University Medical Center, Nursing Education and Professional Development, is accredited as a provider of nursing continuing professional development by the American Nurses Credentialing Center’s Commission on Accreditation.
 
Upon completion of all required documentation, the nurse planner will indicate the value of contact hours and provide you with the specific language you can include on advertising moving forward. 

An agenda is required if the activity is greater than 3 hours and provides detailed information for participants. It includes the following:

• event title
• start/end time
• location 
• desired learning outcome
• content time (ensuring breaks are excluded from contact hour value) 
• topic(s) covered
• presenter(s) name and credentials
• event contact

The nurse planner will provide the designated activity contact with a planning table document to identify the following components:

• Name and date of educational activity
• Content to be covered
• Time required to cover content
• Presenter/author name(s) and credentials
• Learning engagement strategies
• Evidence-based references

For activities covering clinical topics, a Relevant Financial Relationship Disclosure is required to be completed for all people involved in the educational activity who have the ability to control content. This electronic form requests the following:

• Financial relationships with ineligible companies within the last 24 months
• Reference unlabeled/unapproved use of drugs/products in any presentation
• Attestation of continuing education value statements
• Adherence to high standards of professionalism

The nurse planner is required to collect, review, mitigate, and disclose relevant financial relationships to learners.

A standardized PowerPoint slide will be provided to the activity contact. This slide—or its contents in an alternative format—must be displayed to learners prior to the start of the activity. This learner disclosure must be visible prior to the start of the activity and is an ANCC requirement. This disclosure outlines the following: relevant financial relationship status for all people in a position to control content of the educational activity (if a clinical topic);  successful completion criteria needed to obtain contact hours, the accreditation statement; and the following if applicable: Joint Providership status, Commercial Support details, and expiration date. 

Approximately 30 days after the activity, the nurse planner will share evaluation data with the activity contact. This data is collected via an online evaluation tool (e.g., REDCap) and provides the following:

• Measurement of the established learning outcome (if being measured via evaluation)
• Feedback to the planning committee regarding presenters, content, and learner engagement strategies
• Each participant will receive their ANCC NCPD contact hours certificate via email upon completion

(If Applicable)

The Joint Provider Agreement document is used when the VUMC Provider Unit jointly provides the educational activity with another organization.

(If Applicable)

The Exhibitor Agreement document identifies the guidelines as well as the entity that has been chosen to be an exhibitor at an NCPD activity.

(If Applicable)

The Commercial Support Agreement document identifies any entity that has chosen to give commercial support to an NCPD activity that receives nursing contact hours.