Radioisotope Ordering Procedures

Ordering Procedures

To order radioactive material you must use the Requisition to Purchase Radioactive Material form.

Orders received after 12:00 noon will be placed the next working day.

OCRS will only accept requisitions from the Principal Investigator or authorized representative.   OCRS will verify that online requisitions are from an authorized PI or representative and printed requisitions must be signed by the principal investigator or representative (authorized signature).

Procedure for Receiving Free Radioisotope

Each Principal Investigator of radioactive material is required to notify OCRS in advance of receiving free radioactive material. This can be done by completion of a "Requisition to Purchase Radioactive Material" form.  Indicate the "Cost/Unit" as free on the "Requisition to Purchase Radioactive Material" form.  (See Ordering Procedures.)

Procedure for Transferring Radioisotopes to Vanderbilt
(from VA Medical Center or other institutions)

Each Principal Investigator of radioactive material is required to notify OCRS in advance of receiving transferred radioactive material. This can be done by completion of a "Requisition to Purchase Radioactive Material" form. Indicate the "Cost/Unit" as transfer on the "Requisition to Purchase Radioactive Material" form. (See Ordering Procedures.)  OCRS will send the Radioactive Material Usage Log (pink sheet) for the transferred radioisotope by campus mail.

Billing

In order to consolidate the radioactive material orders, OCRS must use one purchase order number for each vendor.   OCRS will mail you an invoice for the radioactive materials you have purchased and charges will be sent electronically to Accounts Payable. There will be two charges on the invoice, one for the cost of the product and one for the shipping and handling cost.

Package Delivery

After OCRS has received and processed your order, it will be delivered to your laboratory.  A trained radiation worker must be present to receive the radioactive material package when OCRS arrives at your lab.  If no one is there, the package will not be delivered.

Completing Radioactive Material Usage Logs (Pink Sheets)

The Radioactive Material Usage Log form is distributed by OCRS with every new stock vial of radioactive material delivered to the Principal Investigator (PI). Upon disposal, a radiation worker must sign and date the pink sheet and return to OCRS. Pink sheets may be given to the radiation safety personnel upon pickup of radioactive waste or emailed to radsafety@vumc.org.

Additional Questions

If you have questions about ordering radioactive materials or the package delivery program, please contact Kevin Fu at kevin.g.fu@vumc.org.