VUMC Nursing Tuition Benefit and HR Benefit

Interested in going back to school to further your nursing career?

Vanderbilt University Medical Center (VUMC) offers two tuition benefits to help our staff pursue education goals that align with their career goals: the Human Resources (HR) Tuition Benefit and the Nursing Tuition Assistance Benefit (NTAB).

VUMC has partnered with EdAssist to provide our staff with back-to-school coaching and navigating VUMC tuition benefits.

Start with EDAssist
If you are a VUMC Staff Member interested in returning to school, schedule a coaching session with EdAssist. An EdAssist Coach will explain how to maximize VUMC tuition benefits along with school programs that meet your needs.

Information about VUMC's Tuition Benefits

The Human Resources (HR) Tuition Benefit:

Each semester, participation in the HR Tuition Benefit is required for one class; the remaining classes are covered through the Nursing Tuition Assistance Benefit up to the allowed maximum

Nursing Tuition Assistance Benefit (NTAB) Program*:
* Program is subject to change at any time.

Program based on a fiscal calendar year (July 1 - June 30)
Open to full-time VUMC Staff Members enrolled in accredited degreed ADN, BSN, or MSN programs; Doctoral studies and certification programs are ineligible
VUMC Staff Members must be admitted through the normal admissions process into an ACEN and/or CCNE accredited School/College of Nursing for degree-seeking purposes for a nursing degree (ADN, BSN, or MSN) before use of the benefit.
Coverage up to $8,000 of tuition charges per fiscal year (total not to exceed $24,000); books and fees are not covered
A minimum grade of "C -" or "Pass" is required for reimbursement
Application managed through EdAssist; reimbursement managed through VUMC's Nursing Education and Professional Development
Complete details outlined in the NTAB VUMC Policy* (*VUMC Staff Members only)
Participants are responsible for personal taxability obligations

NTAB Eligibility Requirements for VUMC Staff Members

Have at least one year of continuous full-time employment at the time of NTAB application
Be employed full-time (minimum 30 hours per week) while receiving NTAB
Be and remain in good standing (not on a performance improvement plan) while receiving NTAB
Acceptance into a degree-seeking Nursing program (ASN, BSN, and/or MSN) accredited by the Accreditation Commission for Education in Nursing (ACEN) and/or the Commission on Collegiate Nursing Education (CCNE) and approved by the Tennessee State Board of Nursing.

Please note: To maintain adequate patient care resources, employees must negotiate all arrangements for special working hours/shifts with their supervisor before the initiation of educational coursework under this plan. Accommodations for school schedule commitments are not guaranteed. All employees refer to Policy CL 20-06.25 Patient Care Services: Scheduling Process, regarding maximum shift length and consecutive days in providing direct care to patients.

NTAB Program Administration

Online Application and Reimbursement
administered through EdAssist, VUMC's partner to help staff with their educational needs.
Program
managed through VUMC's Department of Nursing Education and Professional Development.

FAQ's and Helpful Hints

My school does not send transcripts electronically, what do I need to do?
Have your school mail an Official Transcript to:
VUMC
Nursing Education and Professional Development
NTAB Program Manager
3401 West End Ave, Suite 790
Nashville, TN 37203-6850

Am I eligible to receive the Nursing Tuition Assistance Benefit for more than one degree?
The Nursing Tuition Assistance Benefit may be used for more than one degree (Associate, Bachelor's, or Master's in nursing only) as long as the maximum benefit has not been exceeded.

May I use the Nursing Tuition Assistance Benefit (NTAB) and the HR Tuition Benefit for the same course? For example, use the NTAB to cover the 30% of the tuition that the HR Tuition Benefit does not cover one course.
No, the two benefits may not be combined to cover the same course.

Helpful Hints:
1. When submitting your benefit request at the beginning of the term, please make sure that the spelling of each name you enter is correct and that your manager’s email address is entered accurately. The address that entered will be the email used to request approval from your manager. If the email address is not accurate, your manager will not receive the request to approve your use of the benefit. Please access People Finder to check spelling and email addresses.

2. While you are required to apply for the HR Tuition Benefit along with the Nursing Tuition Benefit, you cannot use them both for the same course.

3. After submitting a Nursing Tuition Benefit request, you will receive an email confirmation of your submission. You will also receive confirmation when your manager approves your request. If you have not received any of these confirmations, please inquire about the status of your submission at nursingtuition@vanderbilt.edu.

4. Please be accurate when you enter your school as a semester-based or quarter-based program. Don’t assume because your course length is shorter than a traditional semester that it is a quarter-based program. To be fair and accurate, we have checked with schools (either by way of their websites or by directly calling the school) to confirm whether they are a semester or a quarter program. We will be retroactively making corrections when we identify that a school has been incorrectly entered.

5. Transcripts are required for course reimbursement. Electronic copies sent directly from schools are acceptable. If your school does not send electronic transcripts have them mailed to us at:

VUMC
Nursing Education and Professional Development
NTAB Program Manager
3401 West End Ave, Suite 790
Nashville, TN 37203-6850

6. For questions related to Nursing Tuition Assistance Benefit, please email nursingtuition@vumc.org Because this email account is checked on all business days, your inquiry will get a quicker response than if you leave a voice mail for an individual who may or may not be in the office on a given day. If you do need to talk to someone in person, leave your contact information in your email and someone will follow up with you.

NTAB Application

Applications are processed through EdAssist.

Start the NTAB application process online at:
https://vumc.edassist.com

Additional EdAssist Benefits
EdAssist benefits for VUMC Staff Members include:

Access to EdAssist’s educational and college finance advisors to help you evaluate careers, programs, and financial aid opportunities
Discounted tuition and fees at more than 200 colleges and universities
Higher education webinars (recorded and live) geared to adult learners

NTAB Reimbursement

Nursing Tuition Assistance Benefit Reimbursements are processed through EdAssist.

Start the NTAB reimbursement process online at:
https://vumc.edassist.com

If attending Vanderbilt School of Nursing
VUMC Staff Members attending Vanderbilt School of Nursing are not required to submit billing statements.

Questions? Contacts

Undergraduate/Graduate Programs:
Contact the Admissions Office for the School/College of interest for information about their admissions/enrollment process.

HR Benefits:
VUMC HR Benefits Hotline:
615/343-7000

Nursing Education and Professional Development:
• Program Questions
• Reimbursement
• Schedule an Appointment
• Submit billing statements/transcripts
via mail, email, or mail

Contact information:
email
• nursingtuition@vumc.org
phone
• 615/322-4293 (Program Manager)
fax
• 615/936-0308
location*/mailing address:
3401 West End, Suite 790
Nashville, TN 37203
(campus zip 8405)
* accessible on the Purple Shuttle route

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