Clinical Pharmacology Administrative
Staff Guidelines
Calling Out
Phone call to Vera/Amy 1 hour before shift begins
Late Arrival
If possible, schedule late arrivals 24 hours in advance including errands for office
Unscheduled—follow Progressive Discipline Policy
Early Out
If you need to leave at least 30 minutes before end of shift, please email Amy
Effort Reporting
When out of office, do not work from home including replying to emails (non-exempt)
Accurately record effort on eTimesheet based on percentage of work
Requesting Vacation Time Off
Schedule 1 week in advance
Unscheduled-follow Progressive Discipline Policy
Requesting Personal Time Off
Schedule 1 week in advance
Unscheduled-follow Progressive Discipline Policy
Requesting Sick Time Off
Scheduled appointments-- 1 week in advance
Unscheduled—follow Progressive Discipline Policy
Phone Coverage
If out of office (scheduled), make arrangements for someone to cover your shift
If out of office (unscheduled), I will find someone to cover
Do not forward work phone to cell phone if not on campus
Dress Code
Denim of any color on Fridays only
No flip flops
Sneakers on Fridays only
Lunch Breaks
30 minute or 1 hour lunch breaks must be recorded on eTimesheet (non-exempt)
Adhere to appropriate lunch break based on hours worked (8.5 hours worked takes 30 minute lunch, 9 hours worked takes 1 hour lunch)
If no lunch, do not record lunch (if possible, lunch breaks should be taken daily) (non-exempt)
Two 10-minute breaks are allowed per 8 hour work day
Privacy
Do not repeat things discussed in Administrative Office
If you overhear confidential information, do not repeat to others
Be mindful of others personal space, do not enter work area without consent including offices or cubicles
Limit personal phone calls to a minimum--use lunch or breaks to handle personal matters
Division of Clinical Pharmacology
Administrative Phone System Resources
Division Phone: 322-3304 or 322-9034
Central and Administrative Offices Staff:
Shelton, Amy (2-3930) Administrative Officer
Jozee Schnitker (5-3049) Sr. Executive Secretary for Dr. Harrison, Division Director
Vera Hunter (2-3290) Administrative Manager, Human Resources and Facilities
Megan McFerran (3-6357) Financial Analyst
Kellie Cartelli (3-4847) Grants Manager for Fellowship Program, International Affairs & Drs. Oates, Roberts and Brash
Monica Reed (2-6611) AAII for e-Procurement, supplies, check requests
Carol Brannon (6-3420) Sr. Executive Secretary for Drs. Stein, Murray, Gainer and Biaggioni
Robin North (2-0067) Sr. Executive Secretary for Dr. Roden & Oates Institute
Holly Waldrop (3-6161) Sr. Clinical Trials Specialist, liaison for IRB/IACUC
Rita Burchett (2-6110) Sr. Executive Secretary for Bone Center
Beth Berman (2-1597) Grants Manager
Thomas Shaffer (3-4439) LAN Manager (831-4369 pager)
Dana Hampton (3-1689) AA II
Daily Phone Coverage Schedule
800a-930a Jozee Schnitker Alternates:
930a-1100a Kellie Cartelli
1100a-100p Dana Hampton Monica Reed
100p-230p Carol Brannon
230p-400p Robin North
400p-500p Voice Mail
1. First person in morning (Jozee) retrieves messages from overnight and forwards main line to her number.
2. At end of each shift, outgoing person calls incoming person to announce transfer of main line and then transfers the main line.
3. Admin office transfers for the night/weekend.
4. If you are out and unable to take your phone time, ask the alternates first. If they aren’t available, ask for help from anyone else. This will help reduce the times when the same person has to cover more than one scheduled time slot.
Cheat Sheet
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Patient Related |
Others |
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Biaggioni |
1st Vanderbilt Heart and Vascular Institute 1st 2-2318 (main #) 2nd Nurse-Regina Hockett: (3-1789) (3-7960 private) |
Carol Brannon (6-3420) |
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Brown |
Med Spec Clinic-Hypertension Clinic (2-3353) (3-8701 private) |
Chris Kroeger (3-8701) |
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Elijovich |
Med Spec Clinic—Hypertension Clinic (2-3353) (37103 private) |
Dana Hampton (3-1689) |
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Harrison |
Vanderbilt Heart and Vascular Institute 1st 2-2318(main #), 2nd Nurse-Lisa Sharp(6-2517) or Medical Assistant-Sharon Tyler(3-1788) (5-3113 private) |
Jozee Schnitker (5-3049) |
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Laffer |
Med Spec Clinic-Hypertension Clinic (2-3353) (63623 private) |
Carol Brannon (6-3420) |
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Luther |
Med Spec Clinic-Hypertension Clinic (2-3353)(2-8839 private) |
Carol Brannon (6-3420) |
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Madhur |
Vanderbilt Heart and Vascular Institute 2-2318, nurse Kim Schafer 60461 (5-3273 private) |
Jozee Schnitker (5-3049) |
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Murray |
1st Vanderbilt Heart and Vascular Institute 1st 2-2318 (main #) 2nd 6-7537 (Irma Collazo) (6-1681 private) |
Carol Brannon (6-3420 |
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Oates |
1st Kellie Cartelli (3-4847) ; 2nd Dr. Oates (3-7351 private) |
Kellie Cartelli (3-4847) |
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Roberts |
1st Kellie Cartelli (3-4847); 2nd Rarely, if ever, Med Spec Clinic (patients 2-4752) (2-3203 private) |
Kellie Cartelli (3-4847) |
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Robertson |
Vanderbilt Heart and Vascular Institute 1st (2-2318) Nurse-Diane Fuchs: (6-4981) betty.d.fuchs@vanderbilt.edu (3-4243 private) |
Sonja Campbell (3-6499) |
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Roden |
Vanderbilt Heart and Vascular Institute 1st 2-2318 (main #) 2nd 6-7537 (Irma Collazo) (2-2972 private) |
Robin North (2-0067) |
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Shibao |
Vanderbilt Heart and Vascular Institute 2-2318 (6-4584 private) |
Carol Brannon (6-3420) |
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Stein |
N/A at Vanderbilt If a patient or doctors office calls about Americhoice – give them Meharry’s number – 341-4725 If patient or doctor call about Vandy Rheumatology (2-4746) (6-3420 private) |
Carol Brannon (6-3420) |
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