If you have questions about your bill, please email dacbilling@vumc.org or call 615-936-1922.
DAC Billing Cycle for FY25
July | August | September | October | November | December | January | February | March | April | May | June | |
| DAC Billing Start Date | 6/25 | 7/26 | 8/27 | 9/27 | 10/29 | 11/27 | 12/27 | 1/28 | 2/26 | 3/27 | 4/26 | 5/25 |
| DAC Billing Close | 7/25 | 8/26 | 9/26 | 10/28 | 11/26 | 12/27 | 1/27 | 2/25 | 3/26 | 4/25 | 5/24 | 6/25 |
| Care Days in Cycle | 31 days | 32 days | 31 days | 32 days | 29 days | 31 days | 32 days | 30 days | 30 days | 30 days | 29 days | 32 days |
| iLab Invoice Review Day | 7/29 | 8/30 | 9/30 | 10/31 | 11/29 | 12/31 | 1/31 | 2/28 | 3/31 | 4/28 | 5/29 | 6/28 |
Adding and Changing Billing & Payment Sources (VUMC Worktag, VU Poet #, and VA 99999#)
Users are charged and invoiced monthly based on services rendered. All charges to users whether internal (VUMC) or external (non-VUMC) are be billed using the central billing system (iLab). Topaz-Elements generates monthly invoices for cage care days and animal orders. Topaz-Elements invoices are billed monthly via iLab to ensure that charges can be reviewed and posted to the General Ledger (G/L) in a timely manner. The importance of timely charging each month cannot be overstated; it allows for proper monitoring by users, administrators, and research management. It also facilitates proper accounting practices, timely error correction, allows for on-time filing of Final Status Reports (FSR) to sponsors, and reduces the need for retroactive cost transfers.
Topaz-Elements:
To add or change a payment source in TOPAZ, complete this form.
iLabs:
To add or change a payment source in iLab, contact your department administrators.
VUMC employees must log in via VUMC iLab. Use Registration Instructions: Access to iLab Solutions for VUMC Users to create an iLab account.
VU employees and students must log in via VU iLab. Use Registration Instructions: Access to iLab Solutions for VU Users to create an iLab account.
Additional General User Support and User Guides are available on the Office of Research Webpage.