OHIS Employment Status Codes | VUMC Health & Wellness

Employment Status (Abbr)	Employment Status	Detail description
A	Active	Active employee
L	Leave of Absence	Employee out on Leave of Absence (unpaid)
P	Leave With Pay	Employee out on Leave With Pay
D	Deceased	Deceased employee (died while employed)
R	Retired	Retired employee
T	Terminated	Terminated employee
I	Inactive	Used on records that are not directly from VUMC or VU HR but eligible for OHC service(s) for a limited time. For example; VU students are adding during Flulapalooza, then inactive after Flulapalooza is over.
M	Manually Merged Employee	This can happened automatically or manually. 1. Automatically. When a temporary, manually created record (Emp ID begin with OH) mergec with real VUMC record (matching by SSN), the status of OH changes to manually merged. (Note: VU records will not automatically merge since we do not have SSN on these.) 2. Manually. If OH record and real HR record don't have matching SSN, OH record status can be edit to "manually merged employee". This should be done after immunization record has been transferred to the real HR record.
Z	No Longer in PS Feed	When a record disappears from PeopleSoft system and view, OHIS assigns Z status. Example: 1. Record is deleted from PeopleSoft due to data entry error. 2. When VUMC/VU split, all VU employees moved to VU HR system and the VU PeopelSoft records were removed from the PeopelSoft view..
Y	Not in Revised VU Data File	OHIS implemented a new method of getting data from VU HR in December 2021. Records that OHIS does not received in the first VU HR file will have a status of Y. Record with status Y can means terminated or in an assignment category no longer eligible for H&W services.
E	Extra	Records with E status do not appear in OHIS. They will only appear in some BO report. Records with status E signify duplicate VU records that do not belong in OHIS; only one of each duplicate is retained for visibility in OHIS.