VU Lab Groups will use the 'iLab PO Payment' method when requesting services or reservations in VUMC iLab. The 'PO' term is used in the iLab application to refer to an external billing number. It is not a true purchase order.
VU users are instructed to use their full CoA or POET numbers in iLab:
| CoA number for all VUMC Cores usage except for Division of Animal Care | ###.05.#####.6250.###.###.###.0.0 |
| COA for Division of Animal Care | ###.05.#####.6265.###.###.###.0.0 |
| POET Number (must include task number) | ######.# AA_######.# AAA_######.# |
How do I add or manage VU billing numbers in the VUMC iLab system?
To activate or manage VU billing numbers, users should complete a webform on the Office of Research website.
Instructions:
- VU users must submit a webform to add, edit, or remove VU billing numbers.
- The VU PI, Lab manager, or department administrator can submit the webform.
- The webform is available on the Office of Research website and posted below.
- Please allow 24-72 hours for processing.
When activating VU billing numbers we will assign access to the lab members listed on the webform. If changes are needed after the activation, please contact the Office of Research.
- Email VUMCcores@vumc.org.
- In the request, include the VU billing number and the names of lab members to add or remove.
- Once the Office of Research updates the access, a confirmation email will be sent.
- The PI will be copied for notification purposes.
Reminder: Lab members must have access to the number in order to make reservations or submit service requests in iLab.
Can VU Lab Groups split invoices or charge lines between payment numbers?
Only VUMC lab groups can split an invoice between payment numbers. VU users are external users and are restricted to one payment number per reservation or request. Due to the Workday-iLab integration, VU users cannot split a charge across more than one payment number.