VUMC iLab Application & System Support

FY2025 iLab Closing Schedule

General Guidelines for VUMC Core Billing Schedule:

  • Day Before Last Business Day (current month):   VUMC core facility order entry deadline at 4 pm (VUMC iLab system).
  • Last Business Day (current month):     Pending charges available for PI/Departmental review and/or correction by 10 am.
  • First Business Day (next month):    VUMC iLab system close starts at 10 am. Invoices are submitted to VUMC Finance for upload to Workday. Corrections in the system are no longer possible.

VUMC iLab System Support

Core Manager & Staff Support

iLab Training for Core Managers & Staff

Managing Service & Reservation Requests

Charge Entry Billing

Billing Event Instructions

Invoices & Refunds

Working with External Customers

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Getting Started with iLab

Registration Instructions

iLab Service Requests

iLab Reservation Requests

Viewing Invoices

 

 

 

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iLab User Support

VUMC Billing Number Management

VU Billing Number Management

VA Funds

Vouchers & VICTR Funding

Scholarships


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We're Here to Help!

iLab Training Sessions (VUMC Core Users):

iLab Training Sessions are available upon request for all users of VUMC core groups. This includes PIs, Lab Members, and Department Administrators. During the system, we will demonstrate how to place orders, make instrument reservations, manage VUMC billing numbers, manage VU billing numbers, view invoices, generate invoices, and request refunds. To schedule a training session, email our support team at VUMCcores@vumc.org. Training sessions are hosted virtually on Teams.

The iLab application is used for all  VUMC core invoicing. The VUMC C.O.R.E.S. application has been decommissioned, and all legacy invoicing activity has been archived. Contact VUMCcores@vumc.org with requests for legacy invoices.