Services

For information on requesting core services, please click one of the Request Services links on the side of this page.

To check the status of your new trial set-up request, click on the Status Dashboard PDF link on the side of this page.

The Vanderbilt Clinical Trials Radiology Support Core provides administrative imaging support services to the Vanderbilt clinical trials community. The Department of Radiology and Radiological Sciences has made a broad set of resources available for clinical trial protocol review, study design consultation, imaging acquisition, and post-processing. In order to provide a wide range of imaging support to clinical trials, our team consists of personnel from each imaging modality. Our collaborative study review processes help to ensure more accurate billing of study procedures and performance of appropriate imaging. 

The services of this support core are designed to aide Vanderbilt researchers with clinical trial initiation, image acquisition, and image data submission. This core is intended to be used as a resource for the investigator, and will in no way replace any of the functions of the investigator’s research staff.

The Clinical Trials Radiology Support Core is not to be confused with or replace any VUIIS core services. All VUIIS procedures and contacts remain the same. Radiology will continue to have ongoing collaboration with VUIIS for specific clinical trials.

 

  • NEW & AMENDED TRIAL REVIEW/QUALIFICATION/SETUP

    -Review of study protocol and imaging guidelines for feasibility and imaging exam determination
    -Consultation on scientific merit and imaging correlatives
    -Resolution of protocol implementation issues with radiologists, physicists, study coordinators and sponsors
    -Close collaboration with VUMC Finance/CTBC office regarding imaging exam codes and billing
    -Loading specialized (i.e., non-standard of care) imaging protocols onto scanners
    -Completion of sponsor required training
    -Phantom or volunteer scanning for study qualification
    -Completion of sponsor required documents for study qualification
    -Participation in Site Initiation Visits if required by sponsor
    -Creation of study-specific Clinical Trial Imaging Instructions (CTII) forms

    DISC/IMAGE DATA REQUESTS

    -Image de-identification and archival to CD/DVD for transmission to sponsor
    -Completion of imaging data transmittal forms as requested
    **Transmittal of image data via ftp to study coordinators or study sponsors (Electronic transfer of image data will be provided via SharePoint link. Please e-mail radiologysupportcore@vumc.org for further information.)

    GENERAL QUERY RESOLUTION

    -Resolution of clinic or sponsor queries related to image acquisition